Preparing for a state inspection can be all consuming, and there aren’t enough hours in the day to get everything ready. You lay awake in your bed at night worrying about this form and that binder. And when you do sleep, you have dreams about compliance paperwork. It just never ends.

If you feel this way, you are not alone. Many of our customers felt the same. Here at Five Star, we call this behavioral response Compliance Anxiety. Do any of these symptoms look familiar?

• Frustration: No matter how much time you put in, you’re never getting ahead. Just when you think you have it all figured out, you realize that you’re missing some forms. 
• Juggling: You’re trying to run a childcare center and prepare for an inspection simultaneously. With both of these demands, you can’t do either very well.
• Stress: A failed inspection can close your doors and have a far-reaching economic impact on your business. Worrying about it always has you on edge. 
• Uncertainty: You never really know if you have all the correct paperwork ready. There’s just so much of it, and it’s so hard to keep track of.
• Exhaustion: The stress and added workload is running you into the ground. You are constantly running on fumes, and it’s taking its toll on you physically and mentally. 

AUTO-POPULATE ODJFS FORMS

Five Star lets parents fill out ODJFS forms online and then transfers the data to the real ODJFS form. If a parent fills out a form through our portal, you are guaranteed to be compliant! Your days of pushing paper are over!

SHARE AND RECEIVE FORMS ONLINE

Need a form from a parent? Have to send one back that needs to be completed? Our two way portal allows centers and parents to share forms in real time to eliminate confusion and missing documents. Quit sending paperwork home in a child’s backpack hoping someone sees it.

MAKE SURE ALL BOXES ARE FILLED OUT PROPERLY

Don’t you hate it when paperwork is incomplete? That won’t happen again with Five Star. Our system prompts parents to complete all portions of necessary forms. A parent cannot progress through the system until all information is filled in. 

 

Stop losing sleep! Get Five Star!

 

Your curiosity got the best of you, didn’t it? Everybody knows what the cat got for his curiosity, and it wasn’t pretty. But don’t worry, this will end a whole lot better. We promise. 

So what do dinosaurs, 8 track cassettes and compliance paperwork have to do with one another? They are all past their expiration date. Now you’re probably thinking, “I know the dinosaurs are dead, and I don’t even know what an 8 track is, so that makes sense. But I still see compliance paperwork every day.” Well, that’s because you don’t have Five Star.

Five Star regularly helps centers eliminate their need for paper and streamline their compliance process. In fact, we help our customers eliminate paperwork entirely. We’re to compliance paperwork what that comet was to the dinosaurs millions of years ago--without all of the fire, and brimstone, and ash, of course.

Before we talk about how you can get rid of paperwork, let’s first talk about why you should get rid of it. 

• It’s expensive. If you pay the bills, you know that paper and toner aren’t cheap. One print can run anywhere from 8-10 cents per page. If you print 1000 pages a month (two reams of paper), that’s a cost of $80-$100! 
• It takes up space. Think of all the binders, folders and cabinets you allocate to your paperwork. Your compliance section probably has its own zip code. It’s not easy to locate things either in all that mess, so hopefully you don’t need anything in a hurry. 
• It’s dirty. Yes, dirty. Think of all the hands that have touched your paperwork and how many sneezes and coughs it has seen. Gross. It’s a pandemic world, and paper is just one more way to transmit coronavirus. 

Those reasons probably didn’t leave you feeling great. But this might. You can get rid of it all with Five Star--the cost, the mess and the germs.

• It’s all online. Forget about the four inch thick registration binders. Quit buying paperwork by the truckload. You don’t need it anymore! Think of all that time wasted standing by the printer making copies of compliance paperwork. The folding. The stapling. Kiss it all goodbye. Five Star has you covered. 

• Have a paperless inspection. Yeah, that’s right. A paperless inspection. Five Star gives you the capability to convert any of your online forms to a pdf and transfer it to a flash drive. Drag. Drop. Eject. That’s it. No more binders. No more time at the copier. Give that flash drive to your inspector, take a nice deep breath and relax. 
• Parents can upload forms, so you never have to touch them. Any transaction you need can be done inside our system. That crinkled up germ collecting form that has passed from parent to receptionist to nurse to doctor to parent to you can be uploaded by mom or dad inside their own parent portal. Keep the germs where they belong--outside of your center! 

TIred of cave paintings and VHS tapes? Visit us online and schedule a demo at www.gofivestar.org! 

ARE INSPECTIONS STRESSING YOU OUT?

Preparing for a state inspection can be all consuming, and there aren’t enough hours in the day to get everything ready. You lay awake in your bed at night worrying about this form and that binder. And when you do sleep, you have dreams about compliance paperwork. It just never ends.

If you feel this way, you are not alone. Many of our customers felt the same. Here at Five Star, we’ve called this behavioral response Compliance Anxiety. See if you recognize any of these symptoms:

• Frustration: No matter how much time you put in, you’re never getting ahead. Just when you think you have it all figured out, you realize that you’re missing some forms. 
• Juggling: You’re trying to run a childcare center and prepare for an inspection simultaneously. With both of these demands, you can’t do either very well.
• Stress: A failed inspection can close your doors and have a far-reaching economic impact on your business. Worrying about it always has you on edge. 
• Uncertainty: You never really know if you have all the correct paperwork ready. There’s just so much of it, and it’s so hard to keep track of.
• Exhaustion: The stress and added workload is running you into the ground. You are constantly running on fumes, and it’s taking its toll on you physically and mentally. 

Unfortunately, Compliance Anxiety is very real for most owners and admins. As the inspection looms closer, the symptoms become more intense. They can cause very real issues at work and at home. 

It doesn’t have to be this way. Five Star’s one of a kind registration software can make preparing for an inspection a stress free event. 

“This system eliminates wasted time and redundancy.”

Mary Ann Roddy, Executive Director Ohio Association of Child Care Providers

Get it organized ahead of time

We all know how much work it is to prepare for an inspection. You’re probably spending a lot of time bird-dogging parents for missing paperwork, organizing your files and making copy after copy. WIth a few clicks, Five Star can help you remind parents or missing paperwork and organize what you already have. What used to take you days now takes minutes. 

Get specific groups and forms at the inspector’s request

Do you ever feel like you’re grabbing forms from all over the place? Looking for specific groups of paperwork can take forever. Need to provide specific forms for some children but not all?  Five Star’s grouping feature can make it easy to target your search and get what you need fast. Quit wasting time hunting through folders!

Put it on a flash drive for the inspector

What if we told you that you could give all your compliance paperwork to a state inspector on a flash drive with a few easy clicks? Sound too good to be true? It’s not. Five Star lets you convert any of your online forms to a pdf and transfer it to a flash drive. Drag. Drop. Eject. That’s it. No more binders. No more time at the copier.

 

As you can see, there is a better way. Get your compliance paperwork under control and get your life back. Start using FIve Star and stop suffering from Compliance Anxiety. 

 “Someone asked me what the hardest part of being a preschool owner is. Without a doubt, the answer is keeping up on paperwork!”-Mike Iadmarco

When we recently asked Mike how paperwork impacts his day-to-day activity, he bluntly told us, “We spent hours upon hours registering, checking off lists and keeping track of paperwork for our preschool.”  If you’re like Mike, you get bogged down with compliance and registration paperwork too. It takes up your time, it costs you money, and it’s hard to keep organized. Did we mention it can be stressful? 

You’re in the childcare business because you like working with kids. How often does registration and compliance paperwork pull you or your staff away from what you love? In our conversations with providers, we know that it happens way too much. You’re either filing something, making a copy or getting a packet together for a new family. It just never ends. Some days you barely get to see the children!

Did you ever stop to think about how much money paperwork costs you? If you pay the bills, you know that paper and toner aren’t cheap. One print can run anywhere from 8-10 cents per page. If you print 1000 pages a month (two reams of paper), that’s a cost of $80-$100! This doesn’t include all of the hours of salary wasted getting it prepped.

Not only does the paperwork pull you away from what you enjoy, but it is stressful. Staying compliant has never been more important and more complicated. A missed form here, an unchecked box there, and “Boom!” you’re out of compliance. When this happens, we all know that it isn’t good. You can face fines, get sanctioned or even lose your license. 

We’re describing a pretty grim scene, right? However, it’s probably one you’re already all too familiar with. What if there was a better way? Oh wait! There is. It’s called Five Star Registration System.

“Now, everyone who enrolls heads right to our website and is easily connected to Five Star! No more check-off lists and no more binders of paperwork.”

-Mike Iadmarco

Mike is able to rest a lot easier knowing that Five Star is helping him be more efficient and save money. Mike isn’t unique. We’ve been able to help all of our customers get some piece of mind by helping them do a few key things.

1. Five Star stays organized for you. There’s nothing worse than hearing, “I sent that form in last week.” Our custom software allows you to eliminate the “phantom form” by distributing and receiving forms with the touch of a button. Want to see who has returned their meal forms? Need to see if you have that emergency medical form? You’re just a few clicks away. 
2. It’s all online, so there is no paperwork needed. Ever. Forget about the four inch thick registration binders. Quit buying paperwork by the truckload. You don’t need it anymore! Think of all that time wasted standing by the printer making copies of compliance paperwork. The folding. The stapling. Kiss it all goodbye. Five Star has you covered. 
3. You will always be compliant. The days of wondering “Did I use the right form?” are over. Five Star has the most up to date forms from your state, and we update them regularly. We can also help you keep track of your staff’s certifications. Stay up to date on who’s in compliance and who’s not with our online tracker. 
4. Need a special form unique to your center? No problem. Our team can work with you to create customized forms that do what you need them to. 

It’s tough being a childcare provider right now. We know. Five Star Registration System is here to make things a little easier. We feel good knowing that helping Mike and others like him is making a difference: “As we get ready  to register 150 kids for the upcoming school year, our minds are so much less stressed knowing it will all be organized with Five Star!”

 

Keep your parents informed of their status by giving them access to their private dashboard.

Stay organized with our admin interface that allows you to distribute, track and sort forms.

View your staff's compliance documentation to ensure everyone on your payroll is in line with current regulations.